2024 Vendor Application
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Our 2024 Festival will be September 6-8
Booth Fees: Vendor tent (large tent located on Main St) 7x10 - $60 per space Electricity available for additional $15 per vendor Outside spaces located on Walnut St and Water St 10x10 - $50 per space Will require vendor to provide their own tent or trailer Electricity is an additional $15-$20 per vendor If vendor is providing food, there will be a $20 charge for electricity. See electricity notice below. Returning vendors, prior to 1/1/24, you will only be able to reserve the space that you had for 2023. Once we have given everyone time to reserve their space, everyone will be notified that spaces have opened and additional space can then be claimed. You can put a request for additional space on your application, but will only get approved for the space you had in 2023 at this time. Please reserve adequate space for your tent and/or trailer (including trailer tongue length and rear door opening). If you have a photo of your display, please send that as well. This will help us to determine if you have requested enough space. A 10x10 canopy with a 12x12 pole base will require 2 spaces, so please make sure you are requesting adequate space. Electricity Note: If you are requesting electricity, please note what you will be running on electricity. For example, phone chargers, fans, lighting, cooking surfaces, refrigerator/freezer, etc. Not all electricity is easily accessible. Please bring adequate extension cords. We are working to upgrade our electrical service provided for our vendors, but this does cost money, which is why we do have to charge a little more for electricity this year. We hope to have adequate service by next Festival. Consider battery powered or solar lighting and battery packs for phone charging. We will be closing vendors at 9pm next year. Food Vendors: Please reserve adequate space for your food truck and/or trailer. Your food truck/trailer may not be in a place where it can be easily removed during the event. Keep this in mind when supplying your truck/trailer. We are looking to provide our guests a variety of choices. All food vendors must include a complete menu with pricing and Proof of Liability Insurance when returning your application. Your application will not be approved without this information provided. Food vendors must be compliant with the Morgan County Health Department and provide documentation. If you have a generator, please let us know. We will attempt to place you in an area that will keep the noise of the generator to a minimum. Vendor event insurance: After discussions with our own insurance company, we have found that each of our vendors should be carrying their own general liability insurance when setting up to sell crafts, food, or even to advertise their business. If someone is hurt in your booth space, you could be held liable for their injuries. There is insurance that you can purchase just for one event. If you are a vendor that goes to several events through the year, you can also purchase an annual policy. Here are some websites to look into: https://www.actinsurance.com/ https://www.nextinsurance.com/general-liability-insurance/ https://www.thimble.com/general-liability-insurance Vendor Insurance proof should be sent to us in August 2024. We will send out reminders for this. Security: Security is provided by the local police department. However, we can not guarantee the safety of your items as police will be patrolling the town, not watching specific areas. We ask that you make sure that valuables are secure after hours when no one is at your booth. **If you are viewing this application on a mobile device, terms and conditions will continue after application form.** |
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Equipment/Materials:
All vendors must furnish their own tables, equipment and materials. Most outdoor booths will be on blacktop, therefore they will not be able to be staked down. You must provide weights to hold your tent down. No motor homes or camping trailers are permitted in vendor areas, except while unloading and loading items during setup and teardown. No guns are to be sold at any vendor space. This is a family event. Please keep your items family friendly! If you have items with inappropriate wording and/or art, you will be asked to remove them from view. You will be asked what items you will be selling, and the festival committee will reserve the right to decline a vendor based on those items.
Vendor Hours:
Friday, September 6th 4PM-9PM
Saturday, September 7th 10AM-9PM
Sunday, September 8th 10AM-at least 3PM
People do shop after the parade. Consider staying set up for about an hour after parade ends.
If you are not available to be at the festival during these times, please find someone that can keep your booth open for you. We do not like to have empty spaces during these times. You will not be given an early bird application for the following year if you do not commit to these dates/times.
We will be closing vendors at 9PM. Food vendors, bands are playing until 10 Friday and Saturday. People will want food and drinks!
Setup/Teardown:
Set up will not be permitted before 9am Friday, unless arrangements have been made with Erricka or Bill. Water Street is not closed until Friday morning. Tents and trailers can not be left on Water Street before Friday morning. Signage will be put up alerting people to the closing of Water Street Friday morning.
Teardown is not to take place until after the parade has finished (approximately 4pm Sunday). We can not have vehicles and trailers being moved during the parade.
When arriving to setup, you must check in with a volunteer to be sure you are setting up in the correct space. You are not to setup outside of your designated area. We assign spaces to be sure we do not have 2 vendors selling similar items directly next to each other. However, if we are not told about all of the items a vendor is selling, this may still happen.
Be courteous to other vendors. Do not leave your car blocking the tent or end of a street for a long period of time. Unload your items and move your vehicle. Bring plenty of help if you have a large amount of items or a large display.
If you leave early, you will not get priority choice of space in future years. All vendors are responsible for removing their own trash. Dumpsters will be provided.
There is to be no selling outside of your booth space.
Young children must be accompanied by an adult at all times.
Please keep in mind, there are mostly hand made crafts sold at this festival. Many craft vendors do make similar products. If we are not given a full list of items, we can not assure that you will not be placed by a vendor selling similar items.
Only one direct sales vendor per company will be allowed. (Avon, Pampered Chef, Scentsy, etc)
Activities during our festival will include, but are not limited to, games, music entertainment, food, tractor drawing, parade, petting zoo, pony rides, cow patty bingo, car show, and more.
Methods of payment include cash, check, or money order made payable to Monrovia Festival Association. An invoice will be sent to you once your application is approved. You must pay the invoice within 7 days of receipt of invoice, or your space will no longer be held for you. We are already getting inquiries from interested vendors. We will send out emails in the month of August 2024 that will include maps and space numbers. You will need to check in and be shown to your space upon arrival. No one is to start setup without checking in with a volunteer first. There are always last minute changes to the maps!
Parking:
There is a parking area for tent vendors at Washington St. & Water St. Only one vehicle per vendor, regardless of how many spaces you have in the tent, will be permitted in this lot as the lot is not large enough to provide a space for every vendor! We can not guarantee parking for everyone. There will be additional parking behind Nancy's Hardware and on Friday and Sunday there is parking in the lot where Saturday's car show is held (Sherrill's Drywall). Get there early to get a good spot. We are a small town and limited on parking while the festival is in town. Most parking is located behind Nancy’s, at Sherrill's Drywall, or at the schools.
Previous vendors will have until December 31st to respond, at which point we will offer space to new vendors.
Sponsorships:
We are looking for sponsorships! We have games, entertainment, a parade, art show, and our little miss/mister pageant that could all use your help! Please consider a sponsorship to help make our Festival grow!
Sponsorships will get your business featured on our Facebook page, priority listing on our website, and your business advertised during the Festival! If you are interested in a sponsorship, we will be posting sponsorship information on the website very soon!
Direct any and all questions to the following Vendor Committee Members:
Erricka Jones, Vendor Committee Chairperson, (317) 370-5386, vendor.monroviafestival@gmail.com
Bill Chapple, President, (463) 201-9152, president.monroviafestival@gmail.com
All vendors must furnish their own tables, equipment and materials. Most outdoor booths will be on blacktop, therefore they will not be able to be staked down. You must provide weights to hold your tent down. No motor homes or camping trailers are permitted in vendor areas, except while unloading and loading items during setup and teardown. No guns are to be sold at any vendor space. This is a family event. Please keep your items family friendly! If you have items with inappropriate wording and/or art, you will be asked to remove them from view. You will be asked what items you will be selling, and the festival committee will reserve the right to decline a vendor based on those items.
Vendor Hours:
Friday, September 6th 4PM-9PM
Saturday, September 7th 10AM-9PM
Sunday, September 8th 10AM-at least 3PM
People do shop after the parade. Consider staying set up for about an hour after parade ends.
If you are not available to be at the festival during these times, please find someone that can keep your booth open for you. We do not like to have empty spaces during these times. You will not be given an early bird application for the following year if you do not commit to these dates/times.
We will be closing vendors at 9PM. Food vendors, bands are playing until 10 Friday and Saturday. People will want food and drinks!
Setup/Teardown:
Set up will not be permitted before 9am Friday, unless arrangements have been made with Erricka or Bill. Water Street is not closed until Friday morning. Tents and trailers can not be left on Water Street before Friday morning. Signage will be put up alerting people to the closing of Water Street Friday morning.
Teardown is not to take place until after the parade has finished (approximately 4pm Sunday). We can not have vehicles and trailers being moved during the parade.
When arriving to setup, you must check in with a volunteer to be sure you are setting up in the correct space. You are not to setup outside of your designated area. We assign spaces to be sure we do not have 2 vendors selling similar items directly next to each other. However, if we are not told about all of the items a vendor is selling, this may still happen.
Be courteous to other vendors. Do not leave your car blocking the tent or end of a street for a long period of time. Unload your items and move your vehicle. Bring plenty of help if you have a large amount of items or a large display.
If you leave early, you will not get priority choice of space in future years. All vendors are responsible for removing their own trash. Dumpsters will be provided.
There is to be no selling outside of your booth space.
Young children must be accompanied by an adult at all times.
Please keep in mind, there are mostly hand made crafts sold at this festival. Many craft vendors do make similar products. If we are not given a full list of items, we can not assure that you will not be placed by a vendor selling similar items.
Only one direct sales vendor per company will be allowed. (Avon, Pampered Chef, Scentsy, etc)
Activities during our festival will include, but are not limited to, games, music entertainment, food, tractor drawing, parade, petting zoo, pony rides, cow patty bingo, car show, and more.
Methods of payment include cash, check, or money order made payable to Monrovia Festival Association. An invoice will be sent to you once your application is approved. You must pay the invoice within 7 days of receipt of invoice, or your space will no longer be held for you. We are already getting inquiries from interested vendors. We will send out emails in the month of August 2024 that will include maps and space numbers. You will need to check in and be shown to your space upon arrival. No one is to start setup without checking in with a volunteer first. There are always last minute changes to the maps!
Parking:
There is a parking area for tent vendors at Washington St. & Water St. Only one vehicle per vendor, regardless of how many spaces you have in the tent, will be permitted in this lot as the lot is not large enough to provide a space for every vendor! We can not guarantee parking for everyone. There will be additional parking behind Nancy's Hardware and on Friday and Sunday there is parking in the lot where Saturday's car show is held (Sherrill's Drywall). Get there early to get a good spot. We are a small town and limited on parking while the festival is in town. Most parking is located behind Nancy’s, at Sherrill's Drywall, or at the schools.
Previous vendors will have until December 31st to respond, at which point we will offer space to new vendors.
Sponsorships:
We are looking for sponsorships! We have games, entertainment, a parade, art show, and our little miss/mister pageant that could all use your help! Please consider a sponsorship to help make our Festival grow!
Sponsorships will get your business featured on our Facebook page, priority listing on our website, and your business advertised during the Festival! If you are interested in a sponsorship, we will be posting sponsorship information on the website very soon!
Direct any and all questions to the following Vendor Committee Members:
Erricka Jones, Vendor Committee Chairperson, (317) 370-5386, vendor.monroviafestival@gmail.com
Bill Chapple, President, (463) 201-9152, president.monroviafestival@gmail.com