Vendor Application

Please read the terms before filling out the application!

​Booth Fees:
Vendor tent (large tent located on Walnut St by the Festival Buildng)
7x10 - $50 per space (Only 28 spaces available)
Electricity available for additional $15 per connection.

Outside spaces located on Walnut St
10x10 - $50 per space, Electricity $15 per hookup
Food Vendors - If you will be preparing food in your space, there will be an additional $50 fee added.  If you have a truck/trailer, please be sure to account for the full length of your truck/trailer and if you have a ramp that will be open on the back.
Outdoor spaces will require vendor to provide their own tent or trailer.  If you are using a trailer, please provide us with a photo of your trailer so that we can place you appropriately.
Only one direct sales vendor per company will be allowed. (Avon, Pampered Chef, Scentsy, etc)

Please reserve adequate space for your tent and/or trailer (including trailer tongue length and rear door opening).  Provide a photo of your display.  This will help us to determine if you have requested enough space.  A 10x10 canopy with a 12x12 pole base will require 2 spaces, so please make sure you are requesting adequate space.
Cancellations:  
We understand that situations may arise that are beyond your control.  However, we can not issue refunds.  
Electricity Note:
If you are requesting an electric hookup, please note what you will be running on electricity.  For example, phone chargers, fans, lighting, etc.  Electric space heaters draw a lot of power and you should consider bringing a battery powered generator if you are in our big tent.
Not all electricity is easily accessible.  Please bring adequate extension cords (may need as much as 300 feet in some areas).
Consider battery powered or solar lighting and battery packs for phone charging.  
Vendor event insurance:
After discussions with our own insurance company, we have found that each of our vendors should be carrying their own general liability insurance when setting up to sell crafts, food, or even to advertise their business and hand out information. If someone is hurt in your booth space, you could be held liable for their injuries.
There is insurance that you can purchase just for one event. If you are a vendor that goes to several events throughout the year, you can also purchase an annual policy. Here are some websites to look into:
https://www.actinsurance.com/
https://www.nextinsurance.com/general-liability-insurance/
https://www.eventsured.com/vendor-insurance/
Vendor Insurance proof should be sent to us no later than 2 weeks prior to the Festival.  If you do not have Vendor Insurance, you will be held liable for damages if someone is hurt in your booth, and/or for any property damage!  Reminders will be sent to vendors until proof of insurance is received.
Equipment/Materials:
All vendors must furnish their own tables, equipment and materials.  Outdoor booths will be on blacktop, therefore they will not be able to be staked down. You must provide adequate weights to hold your tent down. You can use gallon water jugs, sand bags, tent weights, etc.  No motor homes or camping trailers are permitted in vendor areas.  Trucks and cargo trailers are only permitted while unloading and loading items during setup and teardown.  Please be considerate of other vendors and move your vehicles and trailers as quickly as possible. No guns are to be sold at any vendor space. This is a family event. Please keep your items family friendly!  If you have items with inappropriate wording and/or art, you will be asked to remove them from view. You will be asked what items you will be selling, and the event committee will reserve the right to decline a vendor based on those items.
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Vendor Hours:
10am-6pm

​Setup/Teardown:
When arriving to set up, you must check in with a volunteer to be sure you are setting up in the correct space.  You are not to set up outside of your designated area.  We assign spaces to be sure we do not have 2 vendors selling similar items directly next to each other.  However, if we are not told about all of the items a vendor is selling, this may still happen.
Be courteous to other vendors.  Do not leave your car blocking the vendor tent, or end of the street, for a long period of time.  Unload your items and move your vehicle promptly.  Bring plenty of help if you have a large amount of items or a large display.
Trucks and trailers that are only providing supplies are not permitted.  Your truck/trailer must be an active part of your booth space to be in the vendor area.  Walkways can not be blocked.
If you leave early, you will not get priority space for future years.  All vendors are responsible for removing their own trash. Dumpsters are provided.  Do not overflow trash cans with your trash.  
There is to be no selling outside of your booth space.
Young children must be accompanied by an adult at all times.

Methods of payment include Square, cash, check, or money order made payable to Monrovia Festival Association.  An invoice will be sent to you once your application is approved.  Please take note of the due date!  If your space is not paid for by the due date, it will no longer be held for you.  We always end up with a waiting list of new vendors.  We will only contact you by email regarding your space and reminders for payment.  We will send out emails, one week prior to the event that will include maps and space numbers. You will need to check in and be shown your space upon arrival. No one is to start setup without checking in with a volunteer first.  There are always last minute changes to the maps!